Public Housing Administrative Assistant Job Description
Organization: Provincetown Housing Authority
Date Posted: 3/15/2024
City: Provincetown
Primary Category: Staff
Salary: $30.00 hourly
Type of Position: Part-Time 18 HRS per week
Description & Details
Part-Time Public Housing Assistant
General Statement of Duties and Responsibilities:
The Provincetown Housing Authority seeks an administrative assistant/bookkeeper. This is a highly responsible position in which the incumbent performs an array of administrative tasks to support housing authority operations across four housing programs. The position requires an ability to work within program-specific affordable housing regulations and requirements. The incumbent will work closely with other staff in the areas of general office administration, continued occupancy, lease compliance, accounts receivables and payables, and housing waitlist support.
Reports To: Executive Director
Duties and Responsibilities include but are not limited to:

  • Greet and welcome visitors in the office.
  • Answer and direct phone calls, take messages, and provide information to callers
  • Perform data entry tasks, including updating and maintaining databases
  • File and organize documents, both physical and electronic
  • mail out, receive, and process public housing applications in CHAMP
  • respond to inquiries from the public and provide information about the organization and public housing programs
  • bookkeeping, rent collection, invoice posting
  • preparation of deposits – including posting rents to accounts receivable
  • process work orders for maintenance staff
  • assist with day-to-day operations
  • other duties as assigned by Executive Director

Skills:
Excellent oral and written communication skills, strong computer skills, be detail oriented, ability to work with people of varying socio-economic backgrounds, well organized and accurate in data-entry. Applicants must also exercise ethical judgment in maintaining the confidentiality and integrity of sensitive information.
Minimum Qualifications:
Public housing or other subsidized housing experience or related experience preferred. Candidates must have excellent computer skills to learn these software programs quickly and efficiently.
Schedule: 18 hours/week. Days/hours can be arranged with Executive Director.
Wages: $30/hour
If you are a detail-oriented individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume along with a cover letter highlighting your relevant experience.
How to Apply / Contact
How to Apply: Interested applicants please e-mail resume to Kristn Hatch, Executive Director at pha@provincetownhousing.org. The Provincetown Housing Authority is an equal opportunity/ affirmative action employer.